District Council Meeting

Greetings, Club Presidents and Vice Presidents Education!

The District 54 semi-annual business session will be held at the District 54, 2015 Fall Conference in Normal IL, on Saturday November 14th, in Redbird D. The meeting is called the District Council, and the essential business of the District will be conducted.

You have a vote at the District Council, whose voting members are:

  • Club Presidents
  • Club Vice Presidents Education
  • District Executive Committee (DEC) Officers

The voting members must present themselves at the Credentials Desk on Friday evening from 4:30 PM to 6:30 PM, or Saturday morning between 7:00 AM and 7:45 AM, when the Credentials Desk will close to tally the number of voting members present. Presidents, Vice Presidents Education, and DEC members appearing in person may sign for their ballots. Other club members carrying a signed proxy as described below may sign for and receive their ballots.

Club Presidents / Club VP Education

If either the Club President or the Club Vice President Education will not be attending the Council Meeting, they may designate in writing, any active member in good standing of the club to act as a proxy or proxies and cast one or both of the club’s ballots at the district council meeting. If one of those officers is not at the meeting and has not designated, in writing, an active member of the club to act as proxy or proxies of the club at any council meeting, the other officer in attendance may cast two votes. The intent is to assure that every club will be able to cast two votes. No other proxies are valid at any such meeting.

D54 Proxy Form

If your Club President or Vice President Education will not be in attendance at the Council Meeting, please authorize a proxy now.

Download a copy of the proxy form below. Complete the form, then present it to the Credentials Desk on Friday evening from 4:30 PM to 6:30 PM, or Saturday morning between 7:00 AM and 7:45 AM

D54 Proxy Form (MS Word)
D54 Proxy Form (PDF)
2015-16 District 54 Proposed Budget (Spreadsheet)

There is no charge to attend the Council Meeting. Should you choose to attend the prior or following Conference events, you will be asked to register and pay a registration fee.

WE MUST HAVE AT LEAST 1/3 OF Club Presidents and Vice Presidents Education or their proxies CREDENTIALED TO HAVE A QUORUM SO THAT THE DISTRICT CAN CONDUCT BUSINESS! (DEC members do not count toward a quorum.)
Please do all possible to either attend the conference or authorize your proxy with a current club member in good standing who will be attending. If you have any questions please let me know! You can email me at ipdg@d54toastmasters.com

See you at the conference!

Jeffery Lehmann, DTM
District 54 Immediate Past District Governor